• October 19th, 2023

What is the Difference Between Managed Services and Professional Services?

For Small and Mid-size Businesses (SMBs), establishing a full-scale IT department often exceeds their resources, despite having a budget in place. They might have a handful of tech-savvy staff, but relying on a specialized IT service provider is crucial to keep their infrastructure operational.

Cost-effectiveness is one significant advantage SMBs discover when opting for Managed Services Providers (MSPs) over an in-house technician. The latter often entails hefty salaries and benefits, translating to higher costs for businesses, especially those not heavily reliant on technology.

In an era where technology is pivotal, considering IT as an afterthought until systems fail is an outdated mindset. It can lead to slower market responsiveness and, ultimately, business setbacks. The intricate nature of back-end IT tasks—security, backups, servers, etc.—is often underestimated, posing unseen threats akin to speeding on a mountain road with worn-out tires. Here's where a proficient MSP becomes invaluable, ensuring your business operates at peak efficiency, with employees concentrating on generating revenue instead of grappling with technical hiccups.

So, when faced with the choice between Managed Services and Professional Services, what distinguishes the two, and which should you select?

Defining the Scope

"Professional Services" is an umbrella term typically associated with project-specific work. Whether it's office relocation, new setups, or hardware upgrades, these are one-off tasks without ongoing commitments.

In contrast, Managed Services imply a holistic, long-term investment. It's a continuous collaboration rather than a transient service encounter. An MSP acts as a constant ally, not just a temporary solution.

Assessing Suitability

Professional Services might be the more economical choice for enterprises operating with fewer than five computers. Such services cater to occasional IT needs—routine maintenance, minor enhancements, or periodic consultations. For businesses with 5-10 employees, partnering with an MSP starts making financial sense, becoming almost indispensable as the number grows beyond ten.

Larger corporations, especially those with over 100 users, often engage with IT Professional Services for specific projects, even if they have internal IT teams.

Advantages and Limitations

Choosing Professional Services entails:

  • No ongoing fees for project-based engagements.
  • Concentrated expertise for singular tasks.
  • Versatility extending beyond IT solutions.

However, drawbacks include:

  • Absence of continuous support or future maintenance strategies.
  • Potentially slower response times during unscheduled emergencies.
  • Project setbacks could lead to additional expenses and delays, contributing to a disjointed approach to problem resolution.

On the other hand, MSPs offer:

  • Proactive planning, circumventing the reactive nature of 'Break & Fix' strategies. They preempt network issues and conduct routine management, updates, and backups, minimizing emergencies.
  • A consistent technological partnership, providing round-the-clock support and comprehensive care for your digital communication systems.
  • Predictable budgeting courtesy of consistent subscription or retainer fees, making financial planning more straightforward as your business grows.

In essence, MSPs simulate the advantages of having a dedicated IT department, exempting companies from exorbitant costs (averaging $83,000/year per technician), benefits liabilities, and constraints of in-office hours.


Deciphering whether Managed Services or Professional Services align with your business goals depends on your operational scale, technological dependency, and future growth projections. Recognizing the nuances between these services is fundamental in making an informed decision that safeguards your company’s efficiency, security, and financial health. By understanding these distinctions, you position your business to select a service model that not only addresses immediate IT needs but also anticipates future challenges and expansions.

About Our Author

Austin Andrukaitis

CEO at

Austin Andrukaitis is the CEO of He's an experienced digital marketing strategist with more than 15 years of experience in creating successful online campaigns. Austin's approach to developing, optimizing, and delivering web-based technologies has help businesses achieve higher profit, enhance productivity, and position organizations for accelerated sustained growth.

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